Procurement in a digital world

With the use of digital becoming ever more ubiquitous in our daily lives, the importance of organisations delivering a satisfying customer experience has become greater; digital has become more complex.

There are many platforms and software available, coupled with the abundance of companies claiming they’ve got the right solution for your business; it can be a tricky minefield to navigate. Investment in digital is increasing, fast, and getting it right can have great rewards. Getting it wrong, however, can have devastating affects too.

At Digital Allies, we’ve developed a digital procurement framework and we’d like to share with you some pertinent points we feel are key to getting it right.

1.    Don’t be too brief with the brief!

As the old cliche goes, ‘if you fail to plan then plan to fail’. We encourage clients to spend time with prospective providers to define what a website or digital marketing campaign is expected to deliver. By really understanding your goals and objectives, you can turn that into a compelling and detailed brief, which your chosen agency will thank you for. Clarity on both sides of the fence is a useful point of reference throughout the project timeframe.

2.    Share your budget from the start.

It is almost taboo in initial meetings to share what the budget for a project is. In our experience it is always advisable to have budget in mind and share that right from the get-go. Allow a contingency budget too. Allowing flexibility and creativity can lead to additional options that you may not have considered, but ensure this is a secondary ‘nice to have’ section of the proposal.

3.    Meet the team…….the actual team.

When thinking of working with any 3rd party organisation its advisable that you meet the team who are actually delivering the project, not just the slick and polished front of house sales or account management team. Are you being passed off to an intern or apprentice but paying senior rates? Find out how long they have been with the company and how settled they are. The last thing you need half way through a project is the lead developer or campaign manager to leave the business. This can lead to breakdown in relationships and missing key project milestones. A ‘chemistry session’ is an advantageous part of the procurement process allowing you to work out whether there is a cultural fit prior to signing on the dotted line.

4.    Find out the capacity of the agency to deliver.

Finding out how quickly the agency are taking on new clients can be an indication whether they are going to meet the KPIs set out in the initial brief. If they’re bringing on clients at a rate faster than they are bringing in new recruits, then there may be some obstacles to overcome down the line.

5.    How do you fit in to their portfolio?

Are you a big fish in a small pond or the other way round? You need the agency and team working on your account to be engaged with your ambitions and goals. Does your brand make a difference to their portfolio? Are they likely to submit your brand to awards, write press releases and such like? An agency should be as proud to talk about your brand as you are, after all, they are representing you to wider stakeholders and that should shine through.

Hopefully these have been useful points and if you need help understanding how to procure digital expertise then please feel free to drop us a line, 0191 500 7900.


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